Best Printer For Real Estate Agents

Managing an estate agency is not an easy task. From hunting down quality properties to satisfying potential customers and educating them on the terms of contracts, there is a lot you have to deal with. Hence, you must get the best printer for real estate agents to make your job easy.

While it does not reduce the competition in your field, it helps you stay a step ahead and lead the industry. In this case, getting a printer with the maximum features is not the right bet. You need to have a printer with specs that will help you as a realtor.

Since your job involves printing contracts and settlements daily, you should look for a printer that specializes in this task. This article consists of the best options out there, that will make your job a breeze.

What type of printer is best for real estate agents?

An Inkjet printer is the best choice for real estate agents. It’s affordable, fast, and gives you the quality you want and need. It can handle any job, from the smallest to the largest. If you choose to go with a laser, you should consider one that offers a high resolution.

Which printer is faster for real estate office work? Inkjet or laser printer?

Inkjet printers are generally faster because they use less ink. However, they’re less precise. Laser printers are more accurate because they use heat instead of ink. Since a real estate agency requires a heavy workload to be printed, inkjet printer seems to be the better option here. However, if a high-quality laser printer is used, there isn’t much difference in printing speed.

Top 10 best printers for real estate agents

Editor’s choice

HP OfficeJet Pro 6978 is everything you need in a printer as a realtor. From an affordable price tag to high-quality features capable of producing excellent results; it gives you all.

This printer comes with a range of connectivity options, allowing you to print from anywhere. Furthermore, the built-in scanner, copier, and fax make it an ideal choice for offices and businesses.


1. HP ENVY 5055 All in one Printer

HP ENVY 5055 Printer


  • Supports a variety of print media for optimal usage
  • Compatible with both wired and wireless connectivity options
  • High quality, sharp prints

First on our list of the best printers for real estate agents is this fantastic contribution by HP. Even though HP always produces high-quality products, the brand even outdid itself with the inclusion of these amazing features in the HP Envy 5055. This all-in-one printer can change the whole dynamics of your estate agency, making your work easier.

Compatible with Bluetooth, Wi-Fi, and Cloud software; HP Envy 5055 is your answer to a steady, fast connection that prints in seconds. You can connect it to your mobile phone for all you want, and print effortlessly. The best part is, you can scan and copy with the same device and connection. Save yourself those extra bucks and save, all with this versatile multifunctional printer.

From letter and legal page sizes to large 8×10 inches; you can print as many contracts and possession agreements as you want. The 2.2-inch touch screen provides an easy means of navigation, bringing customization to your fingertips.

It comes with a printing speed of 10 ppm (Prints per minute) for black and white, and 7 ppm for colored documents. This is nothing exceptional, but for the price of this printer; you cannot get anything better. All in all, apart from being the best printer under 150, this makes an excellent choice for realtors and agents.


  • Affordable
  • High-quality results
  • Compact body


  • Not compatible with Ethernet


2. Canon TR8520 Wireless Printer

Canon TR8520 Wireless Printer


  • Compact and space-friendly
  • High print resolution of 4800 x 1200 dpi for high-quality prints
  • 4.3 inches LCD touchscreen for easy navigation

As a real estate agent, you need a printer that compliments your office as well as performs efficiently. If this is what you are looking for, Canon TR8520 would be the perfect fit for you. This workhorse comes aided with almost every productive feature you would ever need.

Starting off, the 5 individual ink system is a fantastic means to high-quality prints. Not only do you get bright, crisp prints, but also save on your money by cutting down on ink replacement. The compact body makes sure it fits on your work table perfectly. Furthermore, you get a 4.3 inches LCD touchscreen making it easy to operate, all within a small space.

The Bluetooth and Wi-Fi connectivity help you connect the printer to your device without any hassle. The reason TR8520 is the best printer for real estate agents is its diverse collection of features. With a built-in scanner, copier, and faxer; it also provides you with an additional SD card slot and ADF (Automatic Document Printing).

You can print on both sides of the paper, further cutting down on paper costs. This feature comes to great use as a realtor, needing to print piles of documents each day. The front and rear paper support takes your productivity to the next level.


  • 5 individual ink systems
  • Front and rear paper support
  • Comes with an SD card slot


  • Running cost on the higher side


3. HP OfficeJet Pro 9015 

HP OfficeJet Pro 9015


  • A fast printing speed of 22 ppm makes it perfect for office use
  • Stable, and secure wireless Wi-Fi connectivity
  • 35 page ADF (Automatic Document Feeder) increases efficiency

HP OfficeJet Pro 9015 is one of the best printers for real estate agents with all that it offers. It comes with a compact, lightweight structure without compromising on the build quality. Moreover, the printing speed of 22 ppm is among the fastest, giving you the leverage of completing your task in seconds.

Despite having an affordable price point, it comes equipped with a variety of productive features. This includes a built-in scanner, and copier as well as an ADF. You can save on paper as well as time since the printer feeds and flips the page itself for automatic two-sided printing. The paper feeder can contain as many as 35 pages, so you do not have to stand by it and manually do the task.

The print quality is nothing less than exceptional. You get sharp, vibrant text as well as graphics, making it an ideal choice for your office. The HP Smart app lets you organize everything efficiently, so you can have everything within a close range. Apart from the Smart App, the 2.6 inches touchscreen also contributes to the ease of use. You can use the Ethernet, Wi-Fi, USB, or Wi-Fi Direct to connect your printer to the device and print smoothly.



  • Multiple connectivity options
  • Fast printing speed
  • Sharp, vibrant prints


  • The screen might be small for some


4. BrotherMFC-J895DW Printer

Brother MFC-J895DW Printer


  • Comes with both wired and wireless connectivity options for increased productivity
  • 150 sheet paper capacity for minimum refills
  • Supports mobile printing

Even though you only need a high-quality printer for your real estate agency, having additional specs and features never hurts. In fact, in the long run, having a multifunctional device helps increase your productivity while cutting down on time and financial costs.

BrotherMFC-J895DW fits this description very well, making its way up to the list of the best printers for real estate agents. It comes with loads of useful features making work easier for you. Tarting from the 2.7 inches touch screen down to wireless mobile printing; this is a complete package.

You can print and scan using the NFC technology, which permits you to print without connecting to a printer. Can it become any more effortless? Even the traditional methods of printing using Ethernet and USB take a few seconds to be functional. By getting yourself a Brother printer, you agree to a robust scanner as well as a fax machine.

Brother MFC-J895 comes with an automatic double-sided printing feature that helps you save up on paper. The 150 sheet paper tray combined with an automatic document feeder gives you extreme flexibility in terms of use.


  • Easy to set up
  • Fast printing with sharp results
  • Affordable


  • Makes some noise while printing


5. HP OfficeJet Pro 6978 Instant Ink Printer

HP OfficeJet Pro 6978 Printer


  • All in one; printer, scanner, copier, and fax
  • Supports a variety of paper sizes
  • Two-sided duplex printing and scanning, providing maximum productivity

Another prolific printer on our list is the HP OfficeJet Pro 6978. This multifunctional inkjet printer is exactly what you need as a real estate agent. The versatile nature, robust structure, and affordability are what you need in a printer, and OfficeJet 6978 is the perfect blend of all these and a lot more.

You invest in a printer and get an equally great scanner, copier, and fax machine alongside. Additional features like Auto duplex printing helps you cut down on operating cost all the while providing superior output.

The 2.65 inches touchscreen provides an excellent means to navigate and manage the settings. You only need to tap the screen once to get your document printed, scanned, or faxed. Moreover, the wireless printing compatibility lets you print from anywhere, anytime.

The inclusion of wireless connectivity and ADF (Auto Document Feeder) means that you can print without any manual assistance. This high-speed printer can print at an amazing speed of 20 ppm, ideal for offices with multiple users. It also has a larger than standard paper tray with a capacity of 225 sheets, minimizing sheet refills.


  • Large paper capacity
  • Multifunctional
  • Has an automatic document feeder


  • The touch screen is not very responsive


6. HP Color LaserJet Pro M479fdw

HP Color LaserJet Pro M479fdw


  • 250 sheet input tray for fewer refills
  • A fast printing speed of 28 ppm for increased efficiency
  • Massive 4000 pages monthly volume for bulk printing

Another fantastic option when it comes to fast-performing, tough printers is the HP LaserJet Pro M479. Laser printers are already famous for their high-quality results. When combined with HP’s world-class attributes, the results are even better.

This multifunctional workhorse is your solution to all work needs. Be it printing, scanning, copying, or faxing; this printer provides remarkable results for every task. With a 4000 pages monthly volume, you can print all you want and still be left with excess ink. The long-lasting toners make it ideal for realtors having to print piles of papers for their clients.

You can choose whichever setting you want, monochrome or color, and the printer would still work efficiently giving 28 ppm. The ADF and 4-inch color touchscreen further add to the productivity. You will not have to refill the printer sheets every few prints. The 300 sheet capacity of the paper tray is enough to get you through a long time.


  • Extremely fast
  • Massive monthly volume
  • 4-inch color touch screen


  • Does not support Bluetooth


7. HP LaserJet Pro M281fdw Color Printer

HP LaserJet Pro M281fdw Printer


  • All in one; print, scan, and fax
  • 2.7 inches color touch screen for easy management
  • Wired and wireless connectivity options for easy access and printing

HP LaserJet Pro is one of the best printers for real estate agents, with its range of attributes aiding the type of work you do. The HP Smart App allows you to print wirelessly through your mobile phones from anywhere, making it an ideal choice for businesses and offices.

Contrary to popular belief of laser printers being large and bulky, this printer by HP is a compact device, fitting in almost all kinds of places. It not only prints at a rapid speed of 22 ppm, but it also gives you two-sided printing, which helps save on paper costs.

The input tray can hold up to 250 sheets at a time, giving you the flexibility of use. You do not have to stand by the printer, feeding it paper. The machine does it by itself. Moreover, it gives you prints of all sizes, from letters to legal and much more, making it a versatile choice to make.


  • Flexible connectivity
  • Fast printing speed
  • High paper capacity


  • Relatively high operational cost


8. HP OfficeJet Pro 8035 Printer

HP OfficeJet Pro 8035e Wireless Printer


  • Wide range of connectivity options, including both wired and wireless.
  • Cloud-enabled scanning via WiFi
  • A compact size, but not compact in the job it does.

If you’re searching for a small, wireless, yet multifunctional printer for your real estate office, the HP OfficeJet Pro 8035 is your best bet. In the economy pricing range, this printer has a few current features.

You can rely on this printer to produce high-quality, bright, and professional-looking prints for your art or hobby. As long as you’re sitting in front of a computer or on the couch with a tablet in your hand, allow yourself to be inspired. You may quickly and easily communicate yourself and your ideas by writing them down.

WiFi is an excellent alternative if you have a solid internet connection at home, but we prefer Bluetooth. It’s also possible to connect to your desktop or laptop through USB or ethernet for even more reliability.

The HP OfficeJet Pro 8035 pro is made from recycled plastics and other electronics, making it an environmentally friendly printer. Its sleek form is ideal for usage in a small business or corporate office because it’s easy to store and maintain. Compared to the 6978 it replaces; this printer is 14% smaller.


  • Cloud-enabled printing and scanning
  • HP Smart App operation
  • multiple devices compatibility
  • stabilizes your wireless connection
  • Self-healing Wi-Fi

  • Unable to install without expert guidance
  • Don’t have a second paper tray
  • Expensive


9. HP LaserJet Pro Multifunction M428fdw

HP LaserJet Pro Multifunction M428fdw


  • Very fast printing speeds (as low as 6.1 secs for your first printing job)
  • Touchscreen display for easy navigation through controls
  • Eco-friendly with 22% less carbon footprint

The HP LaserJet Pro Multifunction Printer M428fdw collaborates and completes tasks. With this multifunction monochrome laser printer’s rapid print, scan, copy and fax features, best-in-class security, and automated workflows, you can focus on developing your real estate business and staying ahead of the competition.

According to HP, the first page of your print job may be out in as little as 6.1 seconds, and that’s what you’d want in a printer for real estate agent. The quality and consistency of your connection is also a factor, especially if you’re using wireless. Fast prints can still be produced even if there are some problems with this printer.

The touchscreen control panel and automated two-sided printing make it easy to stay connected and maximize productivity, while mobile printing options allow you to print from any location. The HP Eco Smart black toner and the default paper savings setting on this wireless laser printer save paper and help to reduce the printer’s carbon footprint by up to 22%.


  • Best security features
  • Fast printing with double side capability
  • Quickly scan to save mail resources
  • Energy-saving option

  • The documents feeder is very tight
  • Connectivity problems


10. Canon PIXMA TR4520 Printer

Canon PIXMA TR4520


  • All-in-one device; print, copy, scan, and fax
  • Provides 8.8 images per minute
  • Automatic duplex printing saves you time and paper

If you are hunting for a multifunctional device that can keep up with your agency’s workload, look no further than the Canon PIXMA TR4520. It provides excellent printing, copying, scanning and fax services, so you never have to turn to another device.

It prints in both black and colour with a printing speed of 8.8 and 4.4 IPM, respectively. This ensures you get your contracts and agreements printed without any delay. The impeccable print quality and ease of use make it the best printer for real estate agents.

Ensure you install the latest driver for your printer for an effortless wireless setup. It supports all standard paper sizes needed for your day to day printing, including 4 x 6, 5 x 7, 8 x 10, Letter, Legal, and U.S. 10 Envelopes. It also allows you to link your mobile devices using the Canon Print App to print through your phones directly.


  • Wireless connectivity
  • Compact body
  • Prints on both sides of the paper

  • May be costly for regular bulk printing


Best Printer For Real Estate Agents- Buying guide

Type of printer

When it comes to the best printer for real estate agents, which one is better; laser or inkjet printers? To answer this, you need to know the basics of both types of printers.

Laser printers use powdered inks, which are better suited to text-based documents. They are more expensive than inkjet printers, but the fast printing speed and lower cost per page are worth it.

On the other hand, inkjet printers are a cheaper investment, providing high-quality colored graphics. The ink tends to run out fast, so keep the replacement and operational cost in mind.


If you are a real estate agent, you probably have an office to yourself to fit everything. Therefore, you need a multifunctional printer with additional features such as a scanner, faxer, and a copier to save yourself space.

As a realtor, you will have to deal with a lot of paperwork. This means frequent printing, scanning, and faxing. Therefore, instead of investing in separate devices for different tasks, get yourself one device that does it all. This way you not only save space but also some extra bucks.

Connectivity options

Nowadays, printers come equipped with more than one connectivity option. For optimal convenience, you need a printer that is compatible with both wired and wireless options. This includes USB, Ethernet, Wi-Fi, and sometimes even SD cards.

Before choosing a printer for your agency, go through its compatibility once. This ensures the printer will be a perfect fit for your office and not another bulky, troublesome addition to your office.

Printing speed and volume

As much as printing quality matters, a slow-paced printer is extremely frustrating to use. Moreover, being an agency you need to print a lot daily which makes an efficient printer more crucial.

In this case, a laser printer comes to your rescue. Even though they require a little more capital than inkjet printers, the rapid printing speed, and high print volume make it worth every penny.


Investing in the best printer for real estate agents makes all the difference between getting your work done on time and paying a hefty amount on printing shops. Having an in-house printer saves you time as well as additional expenses you face while getting it done from a printing press.

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